How to Use Locked Print
Follow the procedure below to print a document using the Locked Print function.
Windows 95 / 98 / Me
In the application, click [Print] on the [File] menu.
The [Print] dialog box appears.
Select the printer, and then click [Properties].
Click the [Setup] tab.
In the [Job Type:] list, click [Locked Print].
Click [Details...].
In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A-Z, 0-9) characters, and then enter a 4-8 digit password in the [Password:] box.
The user ID associates the user with his / her jobs.
Click [OK].
Click [OK] to close the printer properties dialog box.
After making the necessary settings, click [OK] to close the [Print] dialog box.
The document file is saved in the machine.
To print the document, perform the following steps.
To delete the document, see Deleting a Locked Print File
.
On the machine's control panel, press the [Printer] key to display the printer screen.
Press [Print Jobs].
A list of print files stored in the machine appears.
Press [Locked Print Job List].
A list of locked print files stored in the machine appears.
User ID, Date / Time and File Name also appear.
Select the file you want to print by pressing it.
Press [Print].
The password screen appears.
Enter the password using the number keys, and then press [OK].
A confirmation screen appears.
A confirmation screen will appear if the password is not entered correctly. Press [OK] to enter the password again.
When multiple print files are selected, the machine prints only files that correspond to the entered password. The number of files is displayed on the confirmation screen.
Press [Yes].
A locked file is printed.
Press [Stop] to cancel printing.
To cancel printing, press [Exit]. Then, press [Job Reset]. After it has started, the file is deleted.
If the application has a collate option, make sure it is not selected before sending a print job. The printer driver automatically collates Locked Print jobs by default. If the collate option is selected in the application's [Print] dialog box, there may be more prints than required.
Windows 2000 / XP, Windows Server 2003, Windows NT 4.0
In the application, on the [File] menu, click [Print].
The [Print] dialog box appears.
Right-click the printer icon, and then click [Printing Preference] on the command menu.
If you are using Windows 2000, select the printer, and then perform the following steps.
If you are using Windows XP or Windows Server 2003, select the printer, and then click [Preferences].
Click the [Job Log] tab.
In the [Job Type:] list, click [Locked Print].
In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A-Z, 0-9) characters, and then enter a 4-8 digit password in the [Password:] box.
The user ID associates user with his / her jobs.
Click [OK] to close the printer properties dialog box.
If you are using Windows 2000, perform the following steps.
Start the printing from the application's [Print] dialog box.
The document file is saved in the machine.
To print the document, perform the following steps.
To delete the document, see Deleting a Locked Print File.
On the machine's control panel, press the [Printer] key to display the printer screen.
Press [Print Jobs].
A list of print files stored in the machine appears.
Press [Locked Print Job List].
A list of locked print files stored in the machine appears.
User ID, Date / Time and File Name also appear.
Select the file you want to print by pressing it.
Press [Print].
The password screen appears.
Enter the password using the number keys, and then press [OK].
A confirmation screen appears.
A confirmation screen will appear if the password is not entered correctly. Press [OK] to enter the password again.
When multiple print files are selected, the machine prints only files that correspond to the entered password. The number of files is displayed on the confirmation screen.
Press [Yes].
The locked file is printed.
Press [Stop] to cancel printing.
To cancel printing, press [Exit]. Then, press [Job Reset]. After it has started, the file is deleted.
If the application has a collate option, make sure it is not selected before sending a print job. The printer driver automatically collates Locked Print jobs by default. If the collate option is selected in the application's [Print] dialog box, there may be more prints than required.
Mac OS / Mac OS X
In the application, click [Print] on the [File] menu.
The [Print] dialog box appears.
In the pop-up menu, click [Job Log].
On the [Job Type:] pop-up menu, click [Locked Print].
In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A-Z, 0-9) characters, and then enter a 4-8 digit password in the [Password:] box.
The user ID associates the user with his / her jobs.
After making the necessary settings, click [Print].
The document file is saved in the machine.
To print the document, perform the following steps.
To delete the document, see Deleting a Locked Print File.
On the machine's control panel, press the [Printer] key to display the printer screen.
Press [Print Jobs].
A list of print files stored in the machine appears.
Press [Locked Print Job List].
A list of locked print files stored in the machine appears.
User ID, Date / Time and File Name also appear.
Select the file you want to print by pressing it.
Press [Print].
The password screen appears.
Enter the password using the number keys, and then press [OK].
A confirmation screen appears.
A confirmation screen will appear if the password is not entered correctly. Press [OK] to enter the password again.
When multiple print files are selected, the machine prints only files that correspond to the entered password. The number of files is displayed on the confirmation screen.
Press [Yes].
The locked file is printed.
Press [Stop] to cancel printing.
To cancel printing, press [Exit]. Then, press [Job Reset]. After it has started, the file is deleted.
Deleting a Locked Print File
If a printed document is not as required, you can delete the Locked Print file.
On the machine's control panel, press the [Printer] key to display the printer screen.
Press [Print Jobs].
A list of print files stored in the machine appears.
Press [Locked Print Job List].
A list of locked print files stored in the machine appears.
Select the file you want to delete by pressing it.
To cancel a selection, press the highlighted job again.
Only one file can be selected at a time.
Press [Delete].
A password screen appears.
Enter the password using the number keys, and then press [OK].
A confirmation screen appears.
A confirmation screen will reappear if the password was entered incorrectly. Press [OK] to enter the password again.
When multiple files are selected, the machine deletes only files that correspond to the entered password. The number of files to be deleted is displayed on the confirmation screen.
Press [Yes].
After the file is deleted, the printer screen reappears.
Press [No] to cancel the delete request.
